What are Enclosures in a Cover Letter: A Guide

A well-crafted cover letter can be your ticket to standing out from the crowd. While most applicants focus on the content and structure of their letters, one crucial element often overlooked is the inclusion of enclosures. Enclosures serve as supplementary documents that can enhance your application, providing additional context and supporting evidence of your qualifications. Understanding how to effectively incorporate enclosures into your cover letter is essential for making a lasting impression on potential employers.

This guide will delve into the significance of enclosures in a cover letter, exploring their role in showcasing your skills and experiences beyond the written word. You’ll learn what types of documents can be included, how to reference them appropriately, and best practices for ensuring they complement your overall application. By the end of this article, you’ll be equipped with the knowledge to leverage enclosures effectively, giving your cover letter the edge it needs to capture attention and open doors to new opportunities.

Exploring Enclosures

Definition of Enclosures

In the context of a cover letter, an enclosure refers to any additional document that accompanies the letter itself. These documents are included to provide further evidence of your qualifications, skills, and experiences that are relevant to the job you are applying for. Enclosures serve to enhance your application by offering tangible proof of your capabilities, thereby making your case more compelling to potential employers.

When you mention enclosures in your cover letter, you are signaling to the reader that there are supplementary materials that they should review alongside your letter. This practice not only demonstrates your professionalism but also your attention to detail and your commitment to providing a comprehensive view of your qualifications.

Common Types of Enclosures

There are several types of enclosures that candidates typically include with their cover letters. Each type serves a specific purpose and can significantly bolster your application. Below, we explore some of the most common types of enclosures.

Resumes

The most common enclosure is the resume. A resume provides a detailed overview of your work history, education, skills, and accomplishments. It is a critical document that summarizes your professional journey and highlights your suitability for the position you are applying for.

When including a resume as an enclosure, ensure that it is tailored to the job description. Use keywords from the job posting to align your experience with the employer’s needs. Additionally, format your resume professionally, using clear headings and bullet points to enhance readability.

Certificates and Diplomas

Certificates and diplomas are another important type of enclosure. These documents validate your educational background and any specialized training you have completed. For instance, if you have completed a certification course relevant to the job, including a copy of the certificate can strengthen your application.

When submitting certificates and diplomas, ensure that they are copies of the originals. If you have multiple relevant certifications, consider creating a single document that lists them all, along with the dates of completion and the institutions that issued them. This approach keeps your enclosures organized and easy to review.

Letters of Recommendation

Letters of recommendation are powerful enclosures that can provide third-party validation of your skills and character. These letters are typically written by former employers, colleagues, or professors who can speak to your qualifications and work ethic.

When including letters of recommendation, choose those that are most relevant to the position you are applying for. Ideally, these letters should highlight specific skills or experiences that align with the job description. Make sure to ask for permission from the individuals providing the letters before including them in your application.

Portfolios and Work Samples

For creative professionals, such as graphic designers, writers, or artists, including a portfolio or work samples as an enclosure is essential. A portfolio showcases your best work and demonstrates your skills in a tangible way. It allows potential employers to see the quality and style of your work, which can be a deciding factor in the hiring process.

When submitting a portfolio, consider the following:

• Relevance: Include only the work that is most relevant to the job you are applying for.
• Presentation: Ensure that your portfolio is well-organized and visually appealing. Use high-quality images and clear descriptions for each piece.
• Format: Depending on the industry, you may choose to submit a physical portfolio, a digital PDF, or a link to an online portfolio.

Transcripts

Academic transcripts can be an important enclosure, especially for recent graduates or those applying for positions that require specific educational qualifications. Transcripts provide a detailed account of your academic performance, including courses taken, grades received, and degrees earned.

When including transcripts, ensure that they are official copies or clear, legible reproductions. If your GPA is particularly strong or if you have received honors, consider highlighting this information in your cover letter as well.

Other Relevant Documents

In addition to the common types of enclosures mentioned above, there may be other relevant documents that you can include to strengthen your application. These could include:

• Professional licenses: If the job requires specific licenses (e.g., nursing, teaching), include copies of these documents.
• Publications: If you have published articles, papers, or books, consider including copies or links to these works.
• Awards and recognitions: Any awards or recognitions you have received can be included to showcase your achievements.
• Volunteer work or community service documentation: If relevant, include documentation of volunteer work that demonstrates your commitment to community and social responsibility.

Best Practices for Including Enclosures

When including enclosures with your cover letter, there are several best practices to keep in mind:

• Label Your Enclosures: At the end of your cover letter, include a line that states “Enclosures” followed by a list of the documents you are including. This helps the reader quickly identify what to expect.
• Keep It Organized: Use paper clips or folders to keep your enclosures organized. Avoid stapling documents together, as this can make it difficult for the employer to separate them.
• Be Selective: Only include enclosures that are relevant to the job. Too many documents can overwhelm the reader and dilute the impact of your application.
• Follow Submission Guidelines: If the job posting specifies certain documents to include, be sure to follow those guidelines closely. Adhering to instructions demonstrates your ability to follow directions and your attention to detail.

By thoughtfully selecting and presenting your enclosures, you can create a more compelling application that stands out to potential employers. Each enclosure should serve a purpose and contribute to the overall narrative of your qualifications and suitability for the position.

Why Include Enclosures in a Cover Letter?

When crafting a cover letter, many job seekers focus primarily on the content of the letter itself, often overlooking the importance of enclosures. Enclosures, or attachments, can significantly enhance your application and provide a more comprehensive view of your qualifications. We will explore the reasons for including enclosures in your cover letter, focusing on three key aspects: enhancing your application, providing additional information, and demonstrating professionalism and attention to detail.

Enhancing Your Application

Including enclosures in your cover letter can greatly enhance your application by providing supplementary materials that support your candidacy. These materials can include:

• Resumes: While a resume is often expected to accompany a cover letter, it is essential to ensure that it is clearly referenced in the letter. This helps the hiring manager understand that the resume contains detailed information about your work history, skills, and accomplishments.
• Portfolios: For creative positions, a portfolio showcasing your work can be invaluable. Including a link to an online portfolio or mentioning a physical portfolio as an enclosure allows you to present your best work directly to the employer.
• Certificates and Licenses: If your profession requires specific certifications or licenses, including copies of these documents can strengthen your application. This is particularly important in fields such as healthcare, education, and engineering, where credentials are critical.
• Letters of Recommendation: Including letters of recommendation from previous employers or colleagues can provide third-party validation of your skills and work ethic. These letters can help differentiate you from other candidates by showcasing your strengths from an external perspective.

By including these enclosures, you not only provide additional context to your application but also create a more compelling case for why you are the ideal candidate for the position. It allows you to present a well-rounded view of your qualifications, making it easier for hiring managers to see the value you bring to their organization.

Providing Additional Information

Enclosures serve as a means to provide additional information that may not fit within the confines of your cover letter. While a cover letter typically focuses on your motivation for applying and highlights key experiences, enclosures allow you to delve deeper into your qualifications. Here are some examples of how enclosures can provide valuable information:

• Detailed Project Descriptions: If you have worked on significant projects that are relevant to the job you are applying for, including a brief description of these projects as an enclosure can be beneficial. This allows you to elaborate on your role, the skills you utilized, and the outcomes achieved.
• Quantifiable Achievements: While your cover letter may mention your achievements, enclosures can provide the data to back them up. For instance, if you increased sales by a certain percentage, including a chart or graph that illustrates this growth can make your claim more persuasive.
• Relevant Coursework or Training: If you have completed coursework or training that is particularly relevant to the position, including transcripts or certificates can demonstrate your commitment to professional development and your readiness for the role.

By providing this additional information, you give hiring managers a more comprehensive understanding of your qualifications, making it easier for them to see how you fit into their organization. It also shows that you are proactive in presenting your skills and experiences, which can be an attractive quality in a candidate.

Demonstrating Professionalism and Attention to Detail

Including enclosures in your cover letter is not just about providing additional information; it also reflects your professionalism and attention to detail. Here’s how:

• Organized Presentation: A well-organized cover letter that references enclosures demonstrates that you have taken the time to prepare your application thoughtfully. It shows that you understand the importance of presenting your materials in a clear and structured manner, which is a valuable skill in any professional setting.
• Clear Communication: By clearly indicating what enclosures are included and how they relate to your application, you enhance your communication skills. This clarity helps the hiring manager navigate your application more easily, making it more likely that they will take the time to review your materials thoroughly.
• Attention to Detail: Including enclosures requires careful attention to detail. You must ensure that all documents are relevant, properly formatted, and free of errors. This attention to detail can set you apart from other candidates who may not take the same care in their applications.

Moreover, demonstrating professionalism through your cover letter and enclosures can leave a lasting impression on hiring managers. It signals that you are serious about the opportunity and that you respect their time by providing them with all the necessary information to make an informed decision.

Best Practices for Including Enclosures

To maximize the effectiveness of your enclosures, consider the following best practices:

• Reference Enclosures in Your Cover Letter: Make sure to mention the enclosures in your cover letter. For example, you might say, “I have included my resume and a portfolio of my work for your review.” This alerts the hiring manager to the additional materials and encourages them to look for them.
• Keep It Relevant: Only include enclosures that are directly relevant to the position you are applying for. Avoid overwhelming the hiring manager with unnecessary documents that do not add value to your application.
• Label Your Enclosures Clearly: If you are sending physical copies, label each enclosure clearly. For example, use a header on each document that includes your name and the title of the document (e.g., “John Doe – Resume”). This makes it easier for the hiring manager to identify and organize your materials.
• Use Professional Formatting: Ensure that all enclosures are professionally formatted and free of typos or errors. This reflects your attention to detail and commitment to quality.
• Follow Up: After submitting your application, consider following up with the hiring manager to confirm that they received your materials. This demonstrates your enthusiasm for the position and provides an opportunity to reiterate your interest.

Incorporating enclosures into your cover letter can significantly enhance your application, provide additional information, and demonstrate your professionalism. By following best practices and ensuring that your enclosures are relevant and well-presented, you can create a compelling application that stands out to hiring managers.

How to Mention Enclosures in a Cover Letter

When crafting a cover letter, it’s essential to ensure that all relevant documents are included and properly referenced. Enclosures in a cover letter refer to additional documents that accompany the letter, such as a resume, portfolio, or other supporting materials. This section will guide you through the proper placement, wording, and formatting of enclosures in your cover letter, ensuring that your application is both professional and complete.

Proper Placement in the Letter

The placement of the enclosure notation in your cover letter is crucial for clarity and professionalism. Typically, the enclosure should be mentioned at the end of the letter, just before your signature. This placement allows the reader to easily identify that additional documents are included without interrupting the flow of your main message.

Here’s how to structure the end of your cover letter:

Sincerely,

[Your Name]
[Your Address]
[City, State, Zip]
[Your Email]
[Your Phone Number]

Enclosure: Resume

In this example, the word “Enclosure” is followed by a colon and then the name of the document. If you have multiple enclosures, you can list them all, like this:

Enclosures: Resume, Portfolio, Reference List

Wording and Phrasing Examples

When mentioning enclosures in your cover letter, the wording should be clear and concise. Here are some examples of how to phrase your enclosure notation:

• Simple Mention: “Enclosure: Resume”
• Multiple Documents: “Enclosures: Resume, Cover Letter, and References”
• Specific Document Type: “Enclosure: Project Portfolio”

It’s important to ensure that the documents you mention are indeed included with your cover letter. This not only shows attention to detail but also reinforces your professionalism.

Formal Phrases

Using formal phrases when mentioning enclosures can enhance the professionalism of your cover letter. Here are some formal phrases you might consider:

• “Please find enclosed my resume for your review.”
• “I have included my portfolio as an enclosure for your consideration.”
• “Enclosed you will find my references, which I believe will support my application.”

These phrases not only indicate that you have included additional documents but also invite the reader to review them, reinforcing your confidence in your qualifications.

Casual Phrases

While a cover letter is generally a formal document, there may be instances where a more casual tone is appropriate, especially if you are applying to a company with a relaxed culture. Here are some casual phrases you might use:

• “You’ll find my portfolio included with this letter.”
• “I’ve included my references, just in case you’d like to reach out.”

Using casual phrases can help convey your personality, but be cautious not to overdo it. Always ensure that the overall tone of your cover letter remains professional.

Formatting Tips

Proper formatting is essential when mentioning enclosures in your cover letter. Here are some tips to ensure your enclosure notation is clear and professional:

• Use a Standard Font: Stick to a professional font such as Arial, Times New Roman, or Calibri in a size between 10 and 12 points.
• Maintain Consistent Margins: Ensure that your margins are consistent throughout the document, typically 1 inch on all sides.
• Align Text Properly: The enclosure notation should be left-aligned, just like the rest of your letter.
• Use Bullet Points for Multiple Enclosures: If you have several documents to list, consider using bullet points for clarity.
• Include a Space Before the Enclosure Notation: Leave a line space between your closing statement and the enclosure notation to separate them visually.

Here’s an example of how the end of your cover letter might look with proper formatting:

Sincerely,

[Your Name]
[Your Address]
[City, State, Zip]
[Your Email]
[Your Phone Number]

Enclosures:
- Resume
- Portfolio
- Reference List

By following these guidelines, you can ensure that your cover letter is not only well-written but also professionally formatted, making a positive impression on potential employers.

Mentioning enclosures in your cover letter is a straightforward yet vital aspect of the application process. By placing the notation correctly, using appropriate wording, and adhering to formatting tips, you can enhance the professionalism of your cover letter and ensure that your application stands out.

Best Practices for Including Enclosures

When crafting a cover letter, the inclusion of enclosures can significantly enhance your application by providing additional context and supporting documentation. However, to maximize their effectiveness, it’s essential to follow best practices. This section will delve into the key considerations for including enclosures in your cover letter, ensuring that your application stands out for the right reasons.

Ensuring Relevance

One of the most critical aspects of including enclosures in your cover letter is ensuring that they are relevant to the position you are applying for. Enclosures should serve a specific purpose and directly relate to the job description or the skills and experiences you are highlighting in your cover letter.

For instance, if you are applying for a graphic design position, including a portfolio of your work as an enclosure is highly relevant. It allows the employer to see your design style and capabilities firsthand. Conversely, including unrelated documents, such as a personal letter or unrelated certificates, can confuse the employer and detract from your application.

To determine relevance, consider the following:

• Job Description: Review the job posting carefully. Identify key skills and experiences that the employer is seeking and select enclosures that demonstrate your qualifications in those areas.
• Industry Standards: Different industries may have different expectations regarding enclosures. Research what is commonly included in applications for your specific field.
• Personal Branding: Choose enclosures that align with your personal brand and the message you want to convey to potential employers.

Keeping Documents Organized

Organization is paramount when including enclosures in your cover letter. A well-organized application not only reflects professionalism but also makes it easier for the employer to review your materials. Here are some tips for keeping your documents organized:

• Label Your Enclosures: Clearly label each enclosure with a title that indicates its content. For example, if you are including a resume, label it as “Resume – [Your Name].” This helps the employer quickly identify each document.
• Order of Documents: Arrange your enclosures in a logical order. Typically, you should start with the most important document, such as your resume, followed by supporting documents like cover letters, portfolios, or reference lists.
• Use a Table of Contents: If you are including multiple enclosures, consider adding a brief table of contents at the beginning of your application. This can help the employer navigate through your documents more efficiently.

Additionally, ensure that all documents are formatted consistently. Use the same font, size, and style across all enclosures to create a cohesive look. This attention to detail can make a positive impression on potential employers.

Avoiding Overloading the Employer

While it may be tempting to include every document that showcases your qualifications, overloading the employer with too many enclosures can be counterproductive. Employers often have limited time to review applications, and an excessive number of documents can lead to confusion or frustration.

To avoid overwhelming the employer, consider the following strategies:

• Be Selective: Choose only the most relevant and impactful documents to include. Quality is more important than quantity. A few well-chosen enclosures can make a stronger impression than a large stack of documents.
• Limit the Number of Enclosures: As a general rule, aim to include no more than three to five enclosures. This allows you to provide supporting information without inundating the employer.
• Summarize When Possible: If you have extensive experience or qualifications, consider summarizing them in your cover letter instead of including lengthy documents. This can help keep your application concise while still providing the necessary information.

Digital vs. Physical Enclosures

In today’s job market, applications are often submitted digitally, but understanding the differences between digital and physical enclosures is crucial for tailoring your approach based on the submission method.

Digital Enclosures

When submitting your application via email or an online portal, digital enclosures are the norm. Here are some best practices for digital enclosures:

• File Formats: Use widely accepted file formats such as PDF for your enclosures. PDFs preserve formatting and ensure that your documents appear as intended on any device.
• File Naming Conventions: Name your files clearly and professionally. For example, “John_Doe_Resume.pdf” is more effective than “Resume1.pdf.” This makes it easier for the employer to locate your documents.
• Attachment Size: Be mindful of file sizes. Large attachments can be cumbersome for employers to download. Aim to keep each file under 1MB if possible.

Physical Enclosures

For applications submitted via traditional mail, physical enclosures require a different approach:

• Quality Materials: Use high-quality paper for your enclosures. This reflects professionalism and attention to detail.
• Clear Presentation: Ensure that your documents are neatly organized and free from wrinkles or smudges. Consider using a folder or binder to keep everything together.
• Include a Cover Sheet: If you are sending multiple enclosures, include a cover sheet that lists the contents. This helps the employer quickly identify what they are receiving.

Regardless of whether you are submitting your application digitally or physically, always include a brief mention of the enclosures in your cover letter. For example, you might write, “Please find my resume and portfolio attached for your review.” This not only informs the employer of what to expect but also reinforces your professionalism.

By following these best practices for including enclosures in your cover letter, you can enhance your application and present yourself as a well-organized and qualified candidate. Remember, the goal is to provide additional context and support for your qualifications without overwhelming the employer. With careful consideration and attention to detail, your enclosures can significantly bolster your chances of landing an interview.

Common Mistakes to Avoid

Forgetting to Mention Enclosures

One of the most common mistakes job seekers make when crafting their cover letters is forgetting to mention enclosures. Enclosures are additional documents that accompany your cover letter, such as your resume, references, or a portfolio. Failing to mention these enclosures can lead to confusion for the hiring manager and may result in your application being overlooked.

When you include enclosures, it is essential to explicitly state them in your cover letter. This not only informs the reader that there are additional documents to review but also demonstrates your attention to detail and professionalism. A simple line at the end of your cover letter can suffice, such as:

“Enclosed are my resume and references for your review.”

By clearly indicating what documents are included, you help the hiring manager understand the full scope of your application and ensure that they do not miss any important information.

Including Irrelevant Documents

Another pitfall to avoid is including irrelevant documents in your enclosures. While it may be tempting to provide every piece of information that showcases your skills and experiences, it is crucial to curate your enclosures carefully. Including documents that do not directly relate to the job you are applying for can dilute your message and distract from your qualifications.

For instance, if you are applying for a marketing position, including a certificate from a cooking class may not be relevant. Instead, focus on enclosures that highlight your marketing skills, such as:

• Your resume, which outlines your work experience and education.
• A portfolio showcasing your marketing campaigns or projects.
• Letters of recommendation from previous employers or colleagues in the marketing field.

By ensuring that your enclosures are relevant to the position, you present a more cohesive and targeted application that speaks directly to the employer’s needs.

Poor Document Quality

The quality of the documents you include as enclosures is just as important as their relevance. Submitting poorly formatted, outdated, or unprofessional documents can create a negative impression and undermine your application. Here are some tips to ensure your enclosures are of high quality:

• Use Professional Formatting: Ensure that your resume and any other documents are formatted professionally. Use consistent fonts, sizes, and spacing. Avoid overly decorative designs that may distract from the content.
• Check for Errors: Proofread all documents for spelling and grammatical errors. A single typo can make you appear careless and unprofessional.
• Use High-Quality Paper: If you are submitting a physical application, use high-quality paper for your enclosures. This small detail can make a significant difference in how your application is perceived.
• Save in Appropriate Formats: If you are submitting your application electronically, save your documents in widely accepted formats, such as PDF. This ensures that your formatting remains intact and that the hiring manager can easily open your files.

By prioritizing the quality of your enclosures, you enhance your overall presentation and increase your chances of making a positive impression.

Overcomplicating the Cover Letter

Lastly, overcomplicating your cover letter can detract from its effectiveness. While it is essential to provide enough information to showcase your qualifications, being overly verbose or including excessive details can overwhelm the reader. A cover letter should be concise, clear, and to the point.

To avoid overcomplicating your cover letter, consider the following strategies:

• Stick to the Point: Focus on the most relevant experiences and skills that align with the job description. Avoid including unrelated information that does not contribute to your candidacy.
• Use Clear Language: Avoid jargon or overly complex language. Write in a straightforward manner that is easy to understand. This will help ensure that your message is communicated effectively.
• Limit Length: Aim for a cover letter that is no longer than one page. This encourages you to be concise and ensures that the hiring manager can quickly grasp your qualifications.
• Use Bullet Points: If you have several key qualifications or achievements to highlight, consider using bullet points. This format makes it easier for the reader to scan your information quickly.

By keeping your cover letter simple and focused, you allow your enclosures to shine and provide the hiring manager with a clear understanding of your qualifications.

Avoiding these common mistakes when it comes to enclosures in your cover letter can significantly enhance your application. By mentioning enclosures, including only relevant documents, ensuring high document quality, and keeping your cover letter straightforward, you position yourself as a strong candidate who pays attention to detail and understands the application process. Remember, your cover letter is often the first impression you make on a potential employer, so make it count!

Examples and Templates

Sample Cover Letters with Enclosures

When crafting a cover letter, including enclosures can enhance your application by providing additional context or supporting documents. Below are a few sample cover letters that effectively incorporate enclosures, demonstrating how to mention them seamlessly within the text.

Sample Cover Letter 1: Job Application

[Your Name]  
[Your Address]  
[City, State, Zip Code]  
[Your Email]  
[Your Phone Number]  
[Date]  

[Employer's Name]  
[Company's Name]  
[Company's Address]  
[City, State, Zip Code]  

Dear [Employer's Name],

I am writing to express my interest in the [Job Title] position listed on [where you found the job posting]. With a background in [Your Field/Industry] and a proven track record of [specific achievements or skills], I am excited about the opportunity to contribute to [Company's Name].

In my previous role at [Your Previous Company], I successfully [describe a relevant achievement or responsibility]. This experience has equipped me with the skills necessary to excel in the [Job Title] position. 

I have enclosed my resume and a portfolio of my work for your review. I believe these documents will provide you with a deeper insight into my qualifications and the value I can bring to your team.

Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to [Company's Name].

Sincerely,  
[Your Name]  
Enclosures: Resume, Portfolio

Sample Cover Letter 2: Internship Application

[Your Name]  
[Your Address]  
[City, State, Zip Code]  
[Your Email]  
[Your Phone Number]  
[Date]  

[Employer's Name]  
[Company's Name]  
[Company's Address]  
[City, State, Zip Code]  

Dear [Employer's Name],

I am a [Your Year, e.g., sophomore] at [Your University] majoring in [Your Major], and I am writing to apply for the [Internship Title] position at [Company's Name] as advertised on [where you found the internship posting]. I am eager to gain hands-on experience in [specific field or industry] and believe that my academic background and enthusiasm make me a strong candidate for this role.

During my studies, I have developed skills in [mention relevant skills or coursework]. I am particularly drawn to [Company's Name] because of [specific reason related to the company or its projects]. 

I have enclosed my resume and a letter of recommendation from [Name of Recommender], who can speak to my skills and work ethic. I hope these documents will provide further insight into my qualifications.

Thank you for considering my application. I look forward to the possibility of discussing this exciting opportunity with you.

Best regards,  
[Your Name]  
Enclosures: Resume, Letter of Recommendation

Template for Mentioning Enclosures

When mentioning enclosures in your cover letter, it’s essential to do so clearly and professionally. Below is a template that you can adapt to your specific needs:

[Your Name]  
[Your Address]  
[City, State, Zip Code]  
[Your Email]  
[Your Phone Number]  
[Date]  

[Employer's Name]  
[Company's Name]  
[Company's Address]  
[City, State, Zip Code]  

Dear [Employer's Name],

[Opening paragraph: Introduce yourself and state the purpose of your letter.]

[Middle paragraph(s): Discuss your qualifications, experiences, and why you are a good fit for the position.]

[Closing paragraph: Thank the employer for their time and express your eagerness to discuss your application further.]

Sincerely,  
[Your Name]  
Enclosures: [List of enclosed documents, e.g., Resume, Cover Letter, References]

Real-World Examples

To further illustrate the effective use of enclosures in cover letters, let’s explore some real-world examples from various industries. These examples highlight how different professionals incorporate enclosures to strengthen their applications.

Example 1: Marketing Professional

A marketing professional applying for a position at a digital marketing agency included a case study of a successful campaign they managed. In their cover letter, they wrote:

“I have enclosed a case study that outlines the strategies I implemented during my time at [Previous Company]. This document details the campaign’s objectives, execution, and the impressive results we achieved, which I believe will demonstrate my capability to contribute to your team.”

Example 2: Software Developer

A software developer applying for a tech startup included links to their GitHub profile and a project summary. Their cover letter stated:

“Along with my resume, I have enclosed a summary of my recent projects and a link to my GitHub profile, where you can view my code and contributions to open-source projects. I believe these examples will showcase my technical skills and passion for software development.”

Example 3: Academic Researcher

An academic researcher applying for a grant included a list of their published papers. They mentioned in their cover letter:

“I have enclosed a list of my published research papers, which I believe will provide insight into my expertise in [specific field]. I am excited about the possibility of collaborating with [Granting Agency] on this project.”

These examples demonstrate how enclosures can provide additional context and evidence of qualifications, making a cover letter more compelling. By strategically including relevant documents, applicants can enhance their chances of making a positive impression on potential employers.

Enclosures in a cover letter serve as a powerful tool to complement your application. By providing additional information, such as resumes, portfolios, or letters of recommendation, you can create a more comprehensive picture of your qualifications. Remember to mention these enclosures clearly in your cover letter, ensuring that they are relevant and enhance your overall message.

Frequently Asked Questions (FAQs)

How many enclosures should I include?

When it comes to including enclosures in your cover letter, the number can vary based on your individual circumstances and the requirements of the job you are applying for. Generally, it is advisable to include only the most relevant documents that will enhance your application. Common enclosures include:

• Resume: This is the most common enclosure and should always accompany your cover letter unless specified otherwise in the job posting.
• References: If the job listing requests references or if you believe that strong references will significantly bolster your application, include them as an enclosure.
• Portfolio: For creative positions, a portfolio showcasing your work can be a valuable addition. Ensure that it is well-organized and highlights your best pieces.
• Certificates or Transcripts: If you have relevant certifications or academic transcripts that are pertinent to the job, consider including them as well.

In general, aim for 1 to 3 enclosures. Including too many documents can overwhelm the hiring manager and dilute the impact of your application. Always prioritize quality over quantity, ensuring that each enclosure adds value to your candidacy.

What if I don’t have any enclosures?

Not having any enclosures is perfectly acceptable, especially if the job application does not require additional documents beyond your cover letter and resume. In such cases, you can simply omit the enclosure section from your cover letter. However, if you feel that you have relevant experiences or achievements that could enhance your application, consider the following alternatives:

• Highlight Relevant Experience: Use your cover letter to elaborate on your skills and experiences that align with the job description. This can sometimes be more impactful than including additional documents.
• Offer to Provide Additional Information: In your cover letter, you can mention that you are happy to provide further information or documentation upon request. This shows your willingness to engage and can leave a positive impression.
• Consider Future Opportunities: If you are applying for a position that may not require enclosures but you have relevant materials for future applications, keep them ready. You can always use them in subsequent applications or networking opportunities.

Ultimately, the absence of enclosures should not deter you from applying. Focus on crafting a compelling cover letter and resume that effectively communicate your qualifications and enthusiasm for the position.

Can I send enclosures via email?

Yes, you can send enclosures via email, but the approach may differ slightly from traditional mail. When sending your cover letter and resume via email, consider the following best practices:

• Attach Documents: Instead of listing enclosures in the body of the email, attach your cover letter and resume as separate files. Use common file formats such as PDF or Word to ensure compatibility.
• Include a Brief Note: In the body of your email, write a brief note that introduces yourself and states that you have attached your cover letter and resume for their review. For example:

Dear [Hiring Manager’s Name],

I am excited to apply for the [Job Title] position at [Company Name]. Please find my cover letter and resume attached for your consideration. I look forward to the opportunity to discuss my qualifications further.

Thank you for your time.

Sincerely,
[Your Name]

• Use Clear File Names: When naming your attached files, use clear and professional file names that include your name and the document type. For example, “John_Doe_Cover_Letter.pdf” and “John_Doe_Resume.pdf” are effective file names.
• Check for Formatting: Before sending, ensure that your documents are properly formatted and that all information is accurate. Double-check for typos and ensure that your contact information is included in both your cover letter and resume.

By following these guidelines, you can effectively send enclosures via email while maintaining a professional appearance.

How do I format enclosures for online applications?

Formatting enclosures for online applications requires a slightly different approach than traditional applications. Here are some key considerations to keep in mind:

• Follow Application Instructions: Always adhere to the specific instructions provided in the job posting. Some employers may request that you upload documents directly to their application portal, while others may ask you to email them. Make sure to follow their guidelines closely.
• Use Standard File Formats: When submitting documents online, use widely accepted file formats such as PDF or Word. These formats ensure that your documents maintain their formatting and are easily accessible to hiring managers.
• Label Your Files Clearly: Similar to email applications, use clear and descriptive file names for your enclosures. This helps hiring managers quickly identify your documents. For example, “Jane_Smith_Resume.pdf” and “Jane_Smith_Cover_Letter.pdf” are effective labels.
• Keep File Sizes Manageable: Ensure that your files are not too large, as some application systems may have size limits. Aim to keep each file under 1MB if possible. If your documents are too large, consider compressing them or reducing the resolution of images in your portfolio.
• Include a Cover Letter in the Application: If the application system allows for it, include your cover letter as part of the application process. Some systems may have a designated field for cover letters, while others may require you to upload it as a separate document.
• Preview Your Submission: Before finalizing your application, take advantage of any preview options available. This allows you to see how your documents will appear to the hiring manager and ensures that everything is formatted correctly.

By following these formatting tips, you can ensure that your enclosures are presented professionally and effectively in online applications, increasing your chances of making a positive impression on potential employers.