How to Write a Letter of Recommendation: Tips & Template

In today’s competitive landscape, a well-crafted letter of recommendation can be the key that unlocks doors to new opportunities. Whether you’re a student applying for college, a job seeker aiming to impress potential employers, or a professional seeking advancement, a strong recommendation can significantly enhance your prospects. This powerful tool not only highlights your skills and achievements but also provides a personal endorsement that can set you apart from the crowd.

Letters of recommendation are commonly requested in various scenarios, including academic admissions, job applications, and professional networking. Understanding how to write an effective letter is essential, whether you’re the one requesting it or the one providing it. A thoughtfully composed letter can convey trust, credibility, and a genuine understanding of the individual’s capabilities.

In this article, we will guide you through the essential elements of writing a compelling letter of recommendation. You’ll discover practical tips to ensure your letter resonates with its intended audience, as well as a customizable template to streamline the writing process. By the end, you’ll be equipped with the knowledge and tools to create a recommendation that truly reflects the strengths and potential of the individual you’re endorsing.

Exploring the Basics

Definition of a Letter of Recommendation

A letter of recommendation is a formal document that provides a third-party endorsement of an individual’s skills, character, and accomplishments. Typically written by someone who knows the individual well, such as a teacher, employer, or mentor, this letter serves to vouch for the person’s qualifications and suitability for a specific role, program, or opportunity. Whether for a job application, college admission, or scholarship, a well-crafted recommendation letter can significantly influence the decision-makers by providing insights that go beyond the applicant’s resume or application form.

Key Elements of a Strong Recommendation Letter

To write an effective letter of recommendation, it is essential to include several key elements that contribute to its strength and persuasiveness. Here are the primary components to consider:

• Introduction: Begin with a clear introduction that states your relationship with the candidate, how long you have known them, and in what capacity. This establishes your credibility and context for the recommendation.
• Specific Examples: Provide concrete examples of the candidate’s skills, achievements, and character traits. Instead of vague statements, use specific anecdotes that illustrate their strengths and contributions. For instance, if recommending a student, mention a particular project they excelled in or a challenge they overcame.
• Skills and Qualities: Highlight the key skills and personal qualities that make the candidate a strong fit for the opportunity they are pursuing. This could include leadership abilities, teamwork, problem-solving skills, or dedication. Tailor these attributes to align with the requirements of the position or program.
• Conclusion: End with a strong closing statement that reiterates your support for the candidate. You may also include an invitation for the reader to contact you for further information or clarification, which adds an extra layer of credibility.

Types of Recommendation Letters

Recommendation letters can be categorized into three main types: academic, professional, and personal. Each type serves a different purpose and is tailored to specific contexts.

Academic Recommendation Letters

Academic recommendation letters are typically written for students applying to colleges, universities, or graduate programs. These letters are often penned by teachers, professors, or academic advisors who can speak to the student’s academic performance, intellectual curiosity, and potential for success in higher education.

When writing an academic recommendation, it is crucial to focus on the student’s academic achievements, participation in class, and any relevant extracurricular activities. For example, a teacher might highlight a student’s exceptional performance in a challenging course, their contributions to group projects, or their involvement in academic clubs or competitions.

Example: “I had the pleasure of teaching Sarah in AP Chemistry, where she consistently demonstrated a deep understanding of complex concepts. Her project on renewable energy sources not only earned her an A but also showcased her ability to conduct independent research and present her findings effectively.”

Professional Recommendation Letters

Professional recommendation letters are written for individuals seeking employment or advancement in their careers. These letters are usually authored by supervisors, colleagues, or clients who can attest to the candidate’s work ethic, skills, and contributions to the organization.

In a professional recommendation, it is important to emphasize the candidate’s job performance, specific projects they have worked on, and their impact on the team or company. Highlighting leadership roles, problem-solving abilities, and interpersonal skills can also be beneficial.

Example: “During his time as a project manager at XYZ Corp, John successfully led a team of ten in delivering a high-stakes project ahead of schedule. His ability to motivate his team and navigate challenges was instrumental in achieving our goals and exceeding client expectations.”

Personal Recommendation Letters

Personal recommendation letters are less formal and can be written for various situations, such as volunteer opportunities, community service, or personal character references. These letters are often written by friends, mentors, or community leaders who can speak to the individual’s character, values, and contributions to society.

When crafting a personal recommendation, focus on the individual’s personal qualities, such as integrity, compassion, and commitment to helping others. Sharing specific stories or experiences that illustrate these traits can make the letter more impactful.

Example: “I have known Emily for over five years through our volunteer work at the local animal shelter. Her unwavering dedication to animal welfare and her ability to connect with both animals and people make her an invaluable asset to our community.”

Crafting Your Recommendation Letter

When writing a letter of recommendation, it is essential to keep the following tips in mind to ensure that your letter is effective and impactful:

• Be Honest: Only write a recommendation if you genuinely believe in the candidate’s abilities and character. A lukewarm or insincere recommendation can do more harm than good.
• Tailor the Letter: Customize the letter for the specific opportunity the candidate is pursuing. Highlight the skills and experiences that are most relevant to the position or program.
• Use Professional Language: Maintain a formal tone throughout the letter. Avoid slang or overly casual language, and ensure that your writing is clear and concise.
• Proofread: Before sending the letter, carefully proofread it for grammatical errors, typos, and clarity. A polished letter reflects well on both you and the candidate.

By understanding the definition, key elements, and types of recommendation letters, you can craft a compelling letter that effectively supports the candidate’s aspirations. Whether you are writing an academic, professional, or personal recommendation, your insights and experiences can make a significant difference in the candidate’s journey.

Preparing to Write

Writing a letter of recommendation can be a significant responsibility, as it often plays a crucial role in a candidate’s future opportunities. To craft a compelling and effective letter, it is essential to prepare thoroughly. This preparation involves gathering pertinent information about the candidate, understanding the purpose and audience of the letter, and communicating effectively with the candidate to ensure that their goals and achievements are accurately represented.

Gathering Information

Details about the Candidate

Before you begin writing, it’s vital to gather comprehensive details about the candidate. This includes:

• Background Information: Understand the candidate’s educational background, work experience, and any relevant skills or certifications. This information will help you provide context in your letter.
• Relationship to the Candidate: Reflect on your relationship with the candidate. How long have you known them? In what capacity? This context is crucial for establishing your credibility as a recommender.
• Personal Attributes: Consider the candidate’s personal qualities, such as work ethic, leadership skills, and interpersonal abilities. These attributes can significantly influence the impression the letter makes.

Purpose and Audience of the Letter

Understanding the purpose of the letter and its intended audience is essential for tailoring your message effectively. Here are some key points to consider:

• Identify the Purpose: Is the letter for a job application, graduate school, scholarship, or another opportunity? Each purpose may require a different focus. For instance, a letter for a job application might emphasize professional skills, while one for graduate school might highlight academic achievements.
• Know the Audience: Who will be reading the letter? A hiring manager may look for specific skills and experiences, while an admissions committee may prioritize academic performance and potential. Tailoring your letter to the audience will make it more impactful.
• Format and Length: Different contexts may have different expectations regarding the format and length of the letter. For example, a job recommendation might be more concise, while an academic recommendation could be more detailed.

Specific Achievements and Qualities to Highlight

Once you have a clear understanding of the candidate and the context of the letter, it’s time to identify specific achievements and qualities to highlight. Consider the following:

• Quantifiable Achievements: Whenever possible, include specific examples of the candidate’s accomplishments. For instance, “During her internship at XYZ Company, she increased sales by 20% through innovative marketing strategies.” This not only provides evidence of the candidate’s capabilities but also makes your letter more persuasive.
• Relevant Skills: Focus on skills that are pertinent to the opportunity the candidate is pursuing. If they are applying for a leadership position, emphasize their leadership experiences and abilities.
• Personal Qualities: Highlight personal attributes that make the candidate a good fit for the opportunity. Traits such as resilience, adaptability, and teamwork can be crucial, depending on the context.

Communicating with the Candidate

Questions to Ask

Effective communication with the candidate is key to writing a strong letter of recommendation. Here are some questions you might consider asking:

• What is the purpose of the letter? Understanding the specific opportunity will help you tailor your letter accordingly.
• What are the key qualities or skills you would like me to emphasize? This allows the candidate to guide you on what they believe is most important for their application.
• Can you provide a copy of your resume or CV? This will give you a comprehensive view of their experiences and achievements.
• Are there any specific examples or stories you would like me to include? Personal anecdotes can add depth to your letter and make it more memorable.
• Who will be reading the letter? Knowing the audience can help you adjust the tone and content of your letter.

Exploring the Candidate’s Goals and Needs

Understanding the candidate’s goals and needs is crucial for writing a letter that truly supports their aspirations. Here are some ways to explore this:

• Discuss Career Aspirations: Ask the candidate about their long-term career goals. This can help you highlight experiences and qualities that align with their aspirations.
• Identify Challenges: Inquire about any challenges the candidate has faced and how they overcame them. This can provide powerful material for your letter, showcasing resilience and determination.
• Understand Their Unique Selling Points: Every candidate has unique strengths. Discuss what they believe sets them apart from others. This insight can help you craft a more personalized and impactful letter.

By thoroughly preparing to write a letter of recommendation, you can ensure that your letter is not only well-informed but also tailored to the candidate’s specific needs and the context of their application. This preparation will ultimately lead to a more compelling and effective recommendation that can significantly influence the candidate’s future opportunities.

Structuring the Letter

Standard Format and Layout

When writing a letter of recommendation, adhering to a standard format and layout is crucial for ensuring clarity and professionalism. A well-structured letter not only conveys your message effectively but also reflects your respect for the recipient and the subject of your recommendation. Below, we break down the essential components of a recommendation letter.

Header and Salutation

The header of your letter should include your name, address, phone number, and email at the top, followed by the date. If you are writing on behalf of an organization, include the organization’s letterhead. After the header, include the recipient’s name, title, organization, and address. If you do not know the recipient’s name, it is acceptable to use a general salutation such as “To Whom It May Concern.”

[Your Name]  
[Your Address]  
[City, State, Zip Code]  
[Your Phone Number]  
[Your Email]  
[Date]  

[Recipient's Name]  
[Recipient's Title]  
[Recipient's Organization]  
[Recipient's Address]  
[City, State, Zip Code]  

Dear [Recipient's Name or "To Whom It May Concern"],

Introduction

The introduction sets the tone for the letter and provides context for your recommendation. Start by stating your relationship with the candidate, including how long you have known them and in what capacity. This establishes your credibility as a recommender. You should also briefly mention the purpose of the letter, such as the position or opportunity the candidate is applying for.

I am pleased to recommend [Candidate's Name] for [specific position or opportunity]. I have had the pleasure of working with [him/her/them] for [duration] as [your position] at [your organization]. During this time, I have witnessed [his/her/their] exceptional skills in [specific skills or attributes relevant to the position].

Body Paragraphs

The body of the letter is where you provide detailed information about the candidate’s qualifications, skills, and experiences. This section should be organized into one or more paragraphs, each focusing on a specific aspect of the candidate’s abilities or achievements. Use specific examples to illustrate your points, as this adds credibility to your recommendation.

Consider the following structure for the body paragraphs:

• Paragraph 1: Skills and Qualifications – Discuss the candidate’s relevant skills and qualifications. Highlight specific examples that demonstrate their expertise and how it relates to the position they are applying for.
• Paragraph 2: Work Ethic and Character – Describe the candidate’s work ethic, reliability, and character. This is an opportunity to showcase their interpersonal skills and how they interact with others in a professional setting.
• Paragraph 3: Achievements and Contributions – Highlight any significant achievements or contributions the candidate has made in their previous roles. This could include projects they led, awards they received, or any other accomplishments that set them apart.

In my experience, [Candidate's Name] has consistently demonstrated [specific skills]. For instance, during [specific project or task], [he/she/they] [describe what the candidate did and the outcome]. This not only showcases [his/her/their] ability to [specific skill] but also [describe the impact of their work].

Moreover, [Candidate's Name] is known for [his/her/their] strong work ethic. [He/She/They] is always willing to go the extra mile, as evidenced by [specific example]. [His/Her/Their] positive attitude and ability to collaborate effectively with team members make [him/her/them] a valuable asset to any organization.

Additionally, [Candidate's Name] has achieved [specific achievements]. For example, [describe an achievement and its significance]. This accomplishment speaks volumes about [his/her/their] dedication and capability in [specific area].

Conclusion

The conclusion of your letter should summarize your recommendation and reiterate your support for the candidate. You may also offer to provide further information or answer any questions the recipient may have. This shows your willingness to assist and reinforces your endorsement of the candidate.

In conclusion, I wholeheartedly recommend [Candidate's Name] for [specific position or opportunity]. [He/She/They] possesses the skills, work ethic, and character that make [him/her/them] an ideal candidate. Please feel free to contact me at [your phone number] or [your email] if you require any further information or insights regarding [his/her/their] qualifications.

Signature and Contact Information

After the conclusion, include a closing statement such as “Sincerely” or “Best regards,” followed by your signature (if sending a hard copy) and your printed name. If you are sending the letter electronically, a typed signature is acceptable. Ensure that your contact information is included below your name, making it easy for the recipient to reach out if needed.

Sincerely,  
[Your Name]  
[Your Position]  
[Your Organization]  
[Your Phone Number]  
[Your Email]

Length and Tone

Appropriate Length

The ideal length for a letter of recommendation is typically one page, or about 300 to 500 words. This length is sufficient to provide a comprehensive overview of the candidate’s qualifications without overwhelming the reader. Aim for concise and impactful writing, focusing on the most relevant information that supports your recommendation.

While brevity is important, ensure that you include enough detail to give the recipient a clear understanding of the candidate’s strengths. Avoid unnecessary filler content; every sentence should serve a purpose in reinforcing your endorsement.

Professional and Positive Tone

Maintaining a professional and positive tone throughout the letter is essential. Use formal language and avoid slang or overly casual expressions. Your tone should reflect your genuine belief in the candidate’s abilities and potential. Be enthusiastic but sincere; exaggeration can undermine your credibility.

When discussing the candidate’s strengths, use affirmative language that conveys confidence. Phrases like “I strongly endorse,” “I have no doubt,” and “I am confident” can effectively communicate your support. However, balance this with specific examples that substantiate your claims, ensuring that your praise is grounded in reality.

Structuring a letter of recommendation involves careful attention to format, content, and tone. By following the outlined guidelines, you can create a compelling letter that effectively advocates for the candidate and enhances their chances of success.

Writing the Introduction

When crafting a letter of recommendation, the introduction is a crucial component that sets the tone for the entire document. A well-structured introduction not only captures the reader’s attention but also provides essential context about the candidate and the purpose of the letter. Below, we will explore how to effectively introduce yourself, state the purpose of the letter, and provide a brief overview of the candidate’s qualifications.

Introducing Yourself and Your Relationship to the Candidate

The first step in writing a compelling introduction is to establish your credibility. This involves introducing yourself and explaining your relationship with the candidate. Your position, experience, and the nature of your relationship with the candidate will help the reader understand your perspective and the weight of your recommendation.

For example, if you are a professor writing a recommendation for a student applying to graduate school, you might start with:

“My name is Dr. Jane Smith, and I am a Professor of Biology at XYZ University. I have had the pleasure of teaching and mentoring John Doe for the past three years in both introductory and advanced biology courses.”

In this introduction, Dr. Smith not only states her name and title but also specifies her role as a mentor, which adds credibility to her recommendation. If you are a manager recommending an employee, you might say:

“I am Michael Johnson, the Senior Project Manager at ABC Corporation, where I have worked for over a decade. I have had the privilege of supervising Sarah Lee for the past two years in her role as a Marketing Specialist.”

In both examples, the writer establishes their authority and connection to the candidate, which is essential for the reader to trust the recommendation.

Stating the Purpose of the Letter

After introducing yourself and your relationship to the candidate, the next step is to clearly state the purpose of the letter. This helps the reader understand why the letter is being written and what the candidate is applying for. Be direct and concise in this section.

For instance, if the candidate is applying for a scholarship, you might write:

“I am writing to wholeheartedly recommend John Doe for the Graduate Research Scholarship at ABC University. I believe that his academic achievements and research potential make him an ideal candidate for this prestigious award.”

In this example, the purpose of the letter is clearly stated, and the writer expresses their strong support for the candidate. If the letter is for a job application, you could say:

“I am pleased to recommend Sarah Lee for the position of Marketing Manager at XYZ Company. Her innovative approach to marketing and proven track record of success make her an excellent fit for your team.”

By clearly stating the purpose, you provide the reader with a roadmap for what to expect in the rest of the letter.

Brief Overview of the Candidate’s Qualifications

Once you have established your credibility and stated the purpose of the letter, it’s time to provide a brief overview of the candidate’s qualifications. This section should highlight the candidate’s key strengths and achievements that are relevant to the opportunity they are pursuing. Keep this overview concise, as you will elaborate on these points in the body of the letter.

For example, you might write:

“During his time at XYZ University, John has consistently demonstrated exceptional analytical skills and a passion for research. He has published two papers in peer-reviewed journals and presented his findings at several national conferences. His dedication to his studies and his ability to collaborate effectively with peers make him a standout candidate for the scholarship.”

In this overview, the writer highlights specific achievements that showcase the candidate’s qualifications. If you are recommending an employee, you could say:

“In her role at ABC Corporation, Sarah has successfully led multiple marketing campaigns that resulted in a 30% increase in sales over the past year. Her creativity and strategic thinking have been instrumental in enhancing our brand’s visibility and engagement.”

This brief overview not only summarizes the candidate’s qualifications but also sets the stage for the detailed examples and anecdotes that will follow in the body of the letter.

Putting It All Together

Now that we have discussed the individual components of the introduction, let’s see how they come together in a cohesive manner. Here’s an example of a complete introduction:

“My name is Dr. Jane Smith, and I am a Professor of Biology at XYZ University. I have had the pleasure of teaching and mentoring John Doe for the past three years in both introductory and advanced biology courses. I am writing to wholeheartedly recommend John for the Graduate Research Scholarship at ABC University. During his time at XYZ University, John has consistently demonstrated exceptional analytical skills and a passion for research. He has published two papers in peer-reviewed journals and presented his findings at several national conferences. His dedication to his studies and his ability to collaborate effectively with peers make him a standout candidate for the scholarship.”

This introduction effectively introduces the writer, states the purpose of the letter, and provides a brief overview of the candidate’s qualifications, all while maintaining a professional tone.

Tips for Writing an Effective Introduction

• Be Authentic: Your introduction should reflect your genuine feelings about the candidate. Avoid generic phrases and focus on specific qualities that make the candidate exceptional.
• Keep It Concise: While it’s important to provide context, avoid lengthy introductions. Aim for clarity and brevity to keep the reader engaged.
• Use Professional Language: Maintain a formal tone throughout the letter. Avoid slang or overly casual language, as this can undermine the seriousness of your recommendation.
• Tailor to the Audience: Consider who will be reading the letter and adjust your language and content accordingly. A letter for an academic position may differ in tone and content from one for a corporate job.

By following these guidelines, you can craft an introduction that not only captures the reader’s attention but also lays a strong foundation for the rest of your letter of recommendation.

Crafting the Body Paragraphs

When writing a letter of recommendation, the body paragraphs are where you truly convey the strengths and capabilities of the individual you are recommending. This section should be rich with detail, providing a clear picture of the candidate’s qualifications and character. Below, we will explore how to effectively highlight key qualities and achievements, provide specific examples and anecdotes, and balance objectivity with praise.

Highlighting Key Qualities and Achievements

To create a compelling letter of recommendation, it is essential to focus on the candidate’s key qualities and achievements. This not only helps the reader understand the candidate’s capabilities but also demonstrates your genuine support for their application. Here are some critical areas to consider:

Academic Performance

When discussing academic performance, it is important to provide context. Mention the candidate’s major, relevant coursework, and any honors or awards they have received. For instance:

“During her time at XYZ University, Jane excelled in her studies, maintaining a GPA of 3.9 while majoring in Environmental Science. She was awarded the Dean’s List honor for three consecutive years and received the prestigious Green Scholar Award for her research on sustainable practices in urban development.”

In addition to grades, consider mentioning the candidate’s participation in academic projects, research, or extracurricular activities that demonstrate their commitment and passion for their field. This adds depth to their academic profile and showcases their ability to apply knowledge practically.

Professional Skills and Experience

Next, focus on the candidate’s professional skills and experiences. This could include internships, job roles, volunteer work, or any relevant projects. Highlight specific skills that are pertinent to the position or opportunity they are applying for. For example:

“As an intern at ABC Corporation, John demonstrated exceptional analytical skills by leading a project that improved the efficiency of our supply chain process by 20%. His ability to work collaboratively with cross-functional teams and communicate complex ideas clearly made him an invaluable asset to our team.”

When discussing professional experience, it is beneficial to quantify achievements whenever possible. Numbers and statistics can provide concrete evidence of the candidate’s impact and effectiveness in their roles.

Personal Attributes and Character

In addition to academic and professional qualifications, personal attributes play a significant role in a candidate’s overall profile. Discuss qualities such as leadership, teamwork, resilience, and integrity. For instance:

“Maria is not only a dedicated student but also a natural leader. As the president of the Student Council, she organized several community service initiatives that brought together students and faculty, fostering a sense of unity and purpose within the school. Her ability to inspire others and her unwavering commitment to making a difference are qualities that will serve her well in any future endeavor.”

By highlighting these personal attributes, you provide a more holistic view of the candidate, showcasing their potential to contribute positively to any environment.

Providing Specific Examples and Anecdotes

One of the most effective ways to illustrate a candidate’s strengths is through specific examples and anecdotes. These stories not only make your letter more engaging but also provide tangible evidence of the candidate’s abilities and character. Here are some tips for incorporating anecdotes:

• Be Relevant: Choose anecdotes that are directly related to the qualities or achievements you are discussing. For example, if you are highlighting leadership skills, recount a specific instance where the candidate took charge of a project or initiative.
• Be Descriptive: Use vivid language to paint a picture of the situation. Describe the context, the actions taken by the candidate, and the outcome. This helps the reader visualize the candidate’s contributions.
• Be Personal: Share your personal observations and feelings about the candidate’s actions. This adds authenticity to your recommendation and shows that you have a genuine connection with the individual.

For example:

“I will never forget the day when Sarah organized a fundraising event for our local animal shelter. She not only coordinated the logistics but also rallied her classmates to participate. Her enthusiasm was contagious, and as a result, we raised over $5,000 in just one afternoon. Sarah’s ability to motivate others and her passion for animal welfare truly shone through that day.”

Such anecdotes not only highlight the candidate’s skills but also provide a narrative that makes your recommendation memorable.

Balancing Objectivity and Praise

While it is important to be enthusiastic in your recommendation, maintaining a balance between objectivity and praise is crucial. A letter that is overly effusive may come across as insincere, while one that is too critical can undermine the candidate’s chances. Here are some strategies to achieve this balance:

• Be Honest: If there are areas where the candidate could improve, it is acceptable to mention them, but do so constructively. For example, you might say, “While Emily is an exceptional writer, she is still developing her public speaking skills. However, she has shown great initiative by enrolling in workshops to enhance this area.”
• Focus on Strengths: Emphasize the candidate’s strengths while acknowledging areas for growth. This approach shows that you have a well-rounded view of the individual and are not simply providing a glowing review.
• Use Measured Language: Instead of using superlatives like “the best” or “unparalleled,” opt for more measured phrases such as “one of the most dedicated” or “a strong candidate.” This conveys your support while maintaining credibility.

For instance:

“Tom is a highly motivated individual who consistently meets deadlines and produces high-quality work. While he is still learning to navigate complex team dynamics, his willingness to seek feedback and improve is commendable. I have no doubt that he will continue to grow and excel in any role he undertakes.”

By balancing praise with objectivity, you create a more credible and persuasive letter that reflects your genuine assessment of the candidate.

Crafting the body paragraphs of a letter of recommendation requires careful consideration of the candidate’s key qualities, achievements, and personal attributes. By providing specific examples and maintaining a balance between objectivity and praise, you can create a compelling narrative that effectively supports the candidate’s application.

Writing the Conclusion

Concluding a letter of recommendation is just as important as the introduction and body. It is your final opportunity to reinforce the candidate’s strengths and leave a lasting impression on the reader. A well-crafted conclusion can significantly influence the decision-making process of the recipient, whether it’s for a job application, academic program, or any other opportunity. Here are some key elements to consider when writing the conclusion of your letter of recommendation.

Summarizing the Candidate’s Strengths

In the conclusion, it’s essential to succinctly summarize the candidate’s key strengths and attributes that you have discussed throughout the letter. This recap serves to remind the reader of the candidate’s qualifications and reinforces the positive impression you’ve created. Here are some tips on how to effectively summarize the candidate’s strengths:

• Be Specific: Instead of vague statements, refer back to specific examples you provided earlier in the letter. For instance, if you mentioned the candidate’s leadership skills, you might say, “Throughout our time working together, Jane consistently demonstrated her exceptional leadership abilities, particularly during the XYZ project where she led a team of five to success.”
• Highlight Unique Qualities: Focus on what makes the candidate stand out. This could be a unique skill set, a particular achievement, or a personal quality that is relevant to the opportunity they are pursuing. For example, “John’s ability to think critically and solve complex problems sets him apart from his peers.”
• Use Positive Language: Choose words that convey enthusiasm and confidence. Phrases like “I wholeheartedly believe,” “I am confident,” or “It is without reservation” can add weight to your endorsement.

Here’s an example of how to summarize a candidate’s strengths:

“In summary, Sarah’s exceptional analytical skills, her unwavering dedication to her work, and her ability to collaborate effectively with diverse teams make her an outstanding candidate for the Master’s program in Data Science. Her contributions to our projects have not only driven results but have also inspired her colleagues to strive for excellence.”

Reaffirming Your Endorsement

After summarizing the candidate’s strengths, it’s crucial to reaffirm your endorsement. This is your chance to explicitly state your support for the candidate and encourage the reader to consider them seriously. Here are some strategies to effectively reaffirm your endorsement:

• Be Direct: Clearly state your recommendation. Phrases like “I highly recommend,” “I strongly endorse,” or “I enthusiastically support” leave no room for ambiguity.
• Express Confidence: Convey your belief in the candidate’s potential to succeed in the new role or program. You might say, “I am confident that Emily will excel in her future endeavors and make a significant impact in her field.”
• Align with the Opportunity: Tailor your endorsement to align with the specific opportunity the candidate is pursuing. For example, “Given her track record of success in project management, I have no doubt that Michael will thrive in the fast-paced environment at ABC Corporation.”

Here’s an example of a strong endorsement:

“I wholeheartedly recommend David for the position of Marketing Manager at your esteemed company. His innovative approach to marketing strategies and his proven ability to drive results make him an ideal candidate for this role.”

Offering to Provide Additional Information

Finally, it’s courteous and professional to offer to provide additional information if needed. This shows that you are willing to support the candidate further and that you are confident in your assessment of their abilities. Here are some ways to phrase this offer:

• Be Open and Approachable: Use language that invites the reader to reach out for more information. For example, “Please feel free to contact me if you have any questions or need further insights regarding Jane’s qualifications.”
• Provide Contact Information: Make it easy for the reader to reach you by including your phone number or email address. This demonstrates your willingness to assist and adds a personal touch.
• Encourage Dialogue: You might say, “I would be happy to discuss my experiences with John in more detail if that would be helpful.” This encourages the recipient to engage with you directly.

Here’s an example of how to offer additional information:

“If you require any further information or would like to discuss my experiences with Sarah in more detail, please do not hesitate to reach out to me at (555) 123-4567 or via email at [email protected]. I am more than happy to provide additional insights.”

The conclusion of your letter of recommendation is a critical component that can significantly impact the reader’s perception of the candidate. By summarizing the candidate’s strengths, reaffirming your endorsement, and offering to provide additional information, you can create a powerful closing that enhances the overall effectiveness of your recommendation. Remember, your words carry weight, and a well-crafted conclusion can make all the difference in helping the candidate achieve their goals.

Finalizing the Letter

Once you have drafted your letter of recommendation, the next crucial step is to finalize it. This process involves reviewing and editing the content to ensure it effectively communicates your endorsement while maintaining a professional appearance. Below, we will explore the key aspects of finalizing your letter, including reviewing for clarity and coherence, correcting grammar and spelling errors, and ensuring proper formatting and presentation.

Reviewing and Editing

Editing is an essential part of the writing process, especially for a letter of recommendation, where the stakes can be high. A well-crafted letter can significantly impact the recipient’s future opportunities, so it’s vital to ensure that your message is clear and compelling.

Checking for Clarity and Coherence

Clarity and coherence are paramount in a letter of recommendation. Here are some strategies to enhance these aspects:

• Read Aloud: Reading the letter aloud can help you catch awkward phrasing or unclear sentences. If something sounds off when spoken, it likely needs revision.
• Seek Feedback: Consider asking a trusted colleague or friend to read your letter. Fresh eyes can provide valuable insights and may catch issues you overlooked.
• Focus on Structure: Ensure that your letter has a logical flow. Start with an introduction that states your relationship with the candidate, followed by specific examples of their skills and accomplishments, and conclude with a strong endorsement.
• Be Specific: Avoid vague statements. Instead of saying, “They are a great team player,” provide an example: “During our project on X, they coordinated with team members to ensure everyone’s strengths were utilized effectively, leading to a successful outcome.”

By focusing on clarity and coherence, you can ensure that your letter conveys your message effectively and persuasively.

Correcting Grammar and Spelling Errors

Grammar and spelling errors can undermine the professionalism of your letter. Here are some tips to help you catch and correct these mistakes:

• Use Spell Check: Most word processing software includes a spell check feature. While it’s a helpful tool, don’t rely solely on it, as it may miss contextual errors.
• Proofread Multiple Times: Read through your letter several times, focusing on different aspects each time. For example, one read-through can focus on grammar, while another can focus on punctuation and spelling.
• Check for Consistency: Ensure that your verb tenses are consistent throughout the letter. If you start in the past tense, maintain that tense unless there’s a reason to switch.
• Utilize Grammar Tools: Consider using grammar-checking tools like Grammarly or Hemingway. These tools can help identify errors and suggest improvements.

By meticulously checking for grammar and spelling errors, you can enhance the professionalism of your letter and ensure that your endorsement is taken seriously.

Formatting and Presentation

The format and presentation of your letter of recommendation are just as important as the content. A well-formatted letter not only looks professional but also makes it easier for the reader to digest the information.

Ensuring Professional Appearance

Here are some key elements to consider for a professional appearance:

• Use a Standard Font: Choose a clean, professional font such as Times New Roman, Arial, or Calibri. A font size of 11 or 12 points is typically appropriate.
• Maintain Margins: Use standard one-inch margins on all sides of the letter. This ensures that the text is not cramped and is easy to read.
• Align Text Properly: Use left alignment for the body of the letter. This is the most common format for business letters and enhances readability.
• Include a Signature: If you are sending a hard copy, leave space for your signature above your typed name. For electronic submissions, consider using a scanned signature for a personal touch.

By paying attention to these formatting details, you can create a letter that looks polished and professional.

Using Appropriate Letterhead and Fonts

Using letterhead can add an extra layer of professionalism to your letter. Here’s how to effectively incorporate letterhead and fonts:

• Include Your Letterhead: If you are writing the letter on behalf of an organization, use the official letterhead. This typically includes the organization’s name, logo, address, and contact information at the top of the page.
• Personal Letterhead: If you are writing as an individual, consider creating a simple letterhead that includes your name and contact information. This adds a personal touch and makes it easy for the recipient to reach you if needed.
• Consistent Font Usage: Ensure that the font used in the letterhead matches the font used in the body of the letter. Consistency in font style and size contributes to a cohesive appearance.
• Consider the Recipient: If you know the recipient’s preferences or the industry standards, tailor your letterhead and font choices accordingly. For example, a more creative field may allow for a slightly more casual font, while a corporate setting may require a more traditional approach.

By using appropriate letterhead and fonts, you can enhance the overall presentation of your letter, making it more visually appealing and professional.

Finalizing a letter of recommendation is a critical step that should not be rushed. By carefully reviewing and editing your content for clarity and coherence, correcting any grammar and spelling errors, and ensuring a professional format and presentation, you can create a compelling letter that effectively supports the candidate’s application. Remember, your letter is not just a reflection of the candidate but also of your professionalism and attention to detail.

Template and Examples

General Template for a Letter of Recommendation

Writing a letter of recommendation can seem daunting, but having a structured template can simplify the process. Below is a general template that you can customize based on the specific context and relationship you have with the individual you are recommending.

[Your Name]  
[Your Title/Position]  
[Your Organization/Institution]  
[Your Address]  
[City, State, Zip Code]  
[Email Address]  
[Phone Number]  
[Date]  

[Recipient's Name]  
[Recipient's Title/Position]  
[Recipient's Organization/Institution]  
[Recipient's Address]  
[City, State, Zip Code]  

Dear [Recipient's Name or "To Whom It May Concern"],

I am writing to recommend [Candidate's Name] for [specific position, program, or opportunity]. I have had the pleasure of knowing [him/her/them] for [duration] in my capacity as [your relationship to the candidate, e.g., professor, supervisor, etc.]. 

During this time, I have been impressed by [his/her/their] [mention specific qualities, skills, or experiences that are relevant to the recommendation]. [Candidate's Name] has demonstrated [specific examples of achievements or contributions], which I believe make [him/her/them] an excellent candidate for [the position/program].

[Include additional paragraphs that elaborate on the candidate's skills, experiences, and character. Use specific examples to illustrate your points. Discuss how these qualities will benefit the recipient organization or program.]

In conclusion, I wholeheartedly recommend [Candidate's Name] for [the position/program]. I am confident that [he/she/they] will bring [his/her/their] unique talents and dedication to [the recipient organization/program]. Please feel free to contact me at [your phone number] or [your email address] if you have any further questions.

Sincerely,  
[Your Name]  
[Your Title/Position]  

Example Letters

Academic Recommendation

When writing an academic recommendation, it is essential to highlight the candidate’s academic achievements, intellectual curiosity, and contributions to the academic community. Here’s an example:

Dr. Jane Smith  
Professor of Biology  
XYZ University  
123 College Ave  
Cityville, ST 12345  
[email protected]  
(123) 456-7890  
October 1, 2023  

Admissions Committee  
ABC Graduate School  
456 University Blvd  
Townsville, ST 67890  

Dear Members of the Admissions Committee,

I am pleased to recommend Sarah Johnson for admission to the Master’s program in Environmental Science at ABC Graduate School. I have had the privilege of teaching Sarah in my Advanced Ecology course at XYZ University for the past two years, and I can confidently say that she is one of the most dedicated and talented students I have encountered in my career.

Sarah consistently demonstrates a deep understanding of ecological principles and a passion for environmental issues. Her research project on the impact of urbanization on local biodiversity was not only well-researched but also presented with exceptional clarity and insight. She received the highest marks in the class and was invited to present her findings at the annual student research conference.

Beyond her academic prowess, Sarah is an active member of our university’s Environmental Club, where she has taken on leadership roles in organizing community clean-up events and awareness campaigns. Her ability to inspire her peers and engage the community is a testament to her leadership skills and commitment to making a positive impact.

I am confident that Sarah will excel in your program and contribute significantly to the academic community at ABC Graduate School. Please feel free to contact me if you require any further information.

Sincerely,  
Dr. Jane Smith  
Professor of Biology  

Professional Recommendation

A professional recommendation should focus on the candidate’s work ethic, skills, and contributions to the workplace. Here’s an example:

John Doe  
Senior Manager  
XYZ Corporation  
789 Business Rd  
Cityville, ST 12345  
[email protected]  
(123) 456-7891  
October 1, 2023  

Hiring Manager  
ABC Company  
321 Industry St  
Townsville, ST 67890  

Dear Hiring Manager,

I am writing to recommend Michael Brown for the position of Project Manager at ABC Company. I have had the pleasure of working with Michael for over three years at XYZ Corporation, where he has consistently demonstrated exceptional project management skills and a strong commitment to our team’s success.

Michael has successfully led multiple projects, including the recent launch of our new product line, which exceeded sales targets by 30% in the first quarter. His ability to coordinate cross-functional teams and manage timelines effectively has been instrumental in our success. Michael is not only a strategic thinker but also possesses the interpersonal skills necessary to motivate and inspire his team.

In addition to his technical skills, Michael is known for his integrity and professionalism. He approaches challenges with a positive attitude and is always willing to lend a helping hand to colleagues. His contributions to our workplace culture have made a lasting impact, and I am confident that he will bring the same level of dedication and enthusiasm to ABC Company.

I wholeheartedly recommend Michael for the Project Manager position. Please do not hesitate to reach out if you would like to discuss his qualifications further.

Best regards,  
John Doe  
Senior Manager  

Personal Recommendation

Personal recommendations often focus on character traits and personal experiences. Here’s an example:

Emily White  
Family Friend  
123 Friendship Ln  
Cityville, ST 12345  
[email protected]  
(123) 456-7892  
October 1, 2023  

To Whom It May Concern,

I am writing to recommend Lisa Green, who has been a close family friend for over ten years. I have had the opportunity to witness Lisa’s growth and development into a compassionate and driven individual, and I believe she would be an excellent addition to any community or organization.

Lisa has always been passionate about helping others. She volunteers regularly at the local food bank and has organized several fundraising events for various charities. Her ability to connect with people and her genuine desire to make a difference are qualities that set her apart.

In addition to her philanthropic efforts, Lisa is a dedicated student and has excelled academically throughout her education. She balances her studies with her volunteer work, demonstrating exceptional time management skills and a strong work ethic.

I wholeheartedly recommend Lisa for any opportunity she pursues. I am confident that she will bring her unique talents and unwavering dedication to your organization. Please feel free to contact me if you have any questions.

Warm regards,  
Emily White  

Common Mistakes to Avoid

Writing a letter of recommendation can be a tough task, especially when you want to ensure that your endorsement carries weight and credibility. However, there are several common pitfalls that writers often encounter, which can undermine the effectiveness of the letter. Below, we explore these mistakes in detail, providing insights on how to avoid them and enhance the quality of your recommendation.

Being Too Vague or General

One of the most significant mistakes in writing a letter of recommendation is being too vague or general. A letter that lacks specificity fails to provide the reader with a clear understanding of the candidate’s qualifications, skills, and character. Instead of painting a vivid picture of the individual, vague statements can lead to confusion and diminish the impact of your endorsement.

Example of a Vague Statement: “John is a good worker and gets along well with others.”

This statement does not provide any concrete information about John’s work ethic, skills, or contributions. Instead, aim for specificity that highlights the candidate’s unique attributes.

Improved Version: “John consistently meets project deadlines and has successfully led a team of five in developing a new marketing strategy that increased our client engagement by 30% over six months. His ability to collaborate effectively with team members and clients alike has made him an invaluable asset to our department.”

By providing specific examples and measurable outcomes, you create a more compelling narrative that showcases the candidate’s strengths and contributions.

Overloading with Superlatives

While it’s essential to convey enthusiasm and support for the candidate, overloading a letter with superlatives can come across as insincere or exaggerated. Phrases like “the best,” “the most talented,” or “an exceptional leader” can lose their impact if used excessively or without context. Readers may question the authenticity of your claims if every attribute is described in superlative terms.

Example of Overuse of Superlatives: “Sarah is the best student I have ever taught. She is incredibly talented, the most hardworking individual, and an exceptional leader.”

Instead, balance your praise with concrete examples that substantiate your claims. This approach not only enhances credibility but also provides a more nuanced view of the candidate.

Improved Version: “Sarah has consistently demonstrated her commitment to academic excellence, achieving a GPA of 3.9 while balancing extracurricular activities. Her leadership as president of the student council resulted in a 20% increase in student participation in school events, showcasing her ability to inspire and motivate her peers.”

Failing to Provide Specific Examples

Another common mistake is failing to include specific examples that illustrate the candidate’s skills and achievements. Generic statements do not provide the reader with a clear picture of the candidate’s capabilities. Specific examples not only enhance the letter’s credibility but also make it more engaging and memorable.

Example of a Generic Statement: “Michael is a great team player.”

This statement lacks depth and does not convey what makes Michael a great team player. Instead, provide a scenario that highlights his teamwork skills.

Improved Version: “During our annual project, Michael played a crucial role in facilitating communication between team members. He organized weekly meetings to ensure everyone was aligned on our goals, which ultimately led to the successful completion of the project two weeks ahead of schedule. His ability to listen to others and incorporate their ideas fostered a collaborative environment that benefited the entire team.”

By sharing specific anecdotes, you allow the reader to visualize the candidate’s contributions and understand their impact in a real-world context.

Ignoring the Audience’s Needs

When writing a letter of recommendation, it’s essential to consider the audience and the purpose of the letter. Ignoring the specific needs of the recipient can lead to a letter that misses the mark. Whether the letter is for a job application, graduate school, or a scholarship, tailoring your content to align with the audience’s expectations is crucial.

Example of Ignoring Audience Needs: Writing a letter for a candidate applying for a technical position but focusing solely on their soft skills, such as communication and teamwork, without mentioning their technical expertise.

Improved Version: “In addition to her excellent communication skills, Emily has a strong background in software development. She successfully completed a project that involved creating a mobile application, which not only met the client’s requirements but also received positive feedback for its user-friendly interface. Her technical skills, combined with her ability to work collaboratively, make her an ideal candidate for the software engineering position.”

By addressing the specific needs of the audience, you demonstrate that you understand the context in which the candidate will be evaluated, thereby enhancing the relevance and effectiveness of your recommendation.

Final Thoughts on Avoiding Common Mistakes

Writing a compelling letter of recommendation requires careful consideration and attention to detail. By avoiding common mistakes such as being too vague, overloading with superlatives, failing to provide specific examples, and ignoring the audience’s needs, you can create a powerful endorsement that truly reflects the candidate’s abilities and potential. Remember, a well-crafted letter not only supports the candidate’s application but also reflects positively on you as the recommender.

Take the time to reflect on the candidate’s experiences and achievements, and use that information to craft a letter that is both informative and persuasive. With these tips in mind, you can confidently write a letter of recommendation that stands out and makes a lasting impression.

Tips for a Strong Recommendation

Writing a letter of recommendation can be a significant responsibility, as it can influence the future opportunities of the individual you are recommending. To craft a compelling letter, consider the following tips that will help you create a strong and effective recommendation.

Being Honest and Sincere

Honesty is the cornerstone of any effective letter of recommendation. When you write a recommendation, it is crucial to provide an authentic assessment of the candidate’s abilities, character, and accomplishments. Here are some key points to consider:

• Assess the Candidate Objectively: Before you begin writing, take a moment to reflect on your experiences with the candidate. Consider their strengths and weaknesses, and be prepared to discuss both. If you cannot provide a positive recommendation, it is better to decline the request than to write a lukewarm or insincere letter.
• Use Specific Examples: Instead of making vague statements about the candidate’s abilities, provide concrete examples that illustrate their skills and contributions. For instance, if you are recommending a student for a scholarship, you might mention a specific project they excelled in or a challenge they overcame.
• Be Genuine: Your tone should reflect your true feelings about the candidate. If you are enthusiastic about their potential, let that enthusiasm shine through in your writing. Conversely, if you have reservations, it is important to express those honestly, while still being respectful.

Tailoring the Letter to the Specific Opportunity

Each letter of recommendation should be tailored to the specific opportunity for which the candidate is applying. A generic letter may not have the same impact as one that is customized to highlight relevant skills and experiences. Here are some strategies for tailoring your letter:

• Understand the Requirements: Familiarize yourself with the position, program, or opportunity the candidate is pursuing. Review the job description, scholarship criteria, or admission requirements to identify the key qualities and skills that are being sought.
• Align Skills with Opportunity: Once you understand what the opportunity entails, align the candidate’s skills and experiences with those requirements. For example, if the position requires strong leadership skills, you might highlight a time when the candidate successfully led a team project.
• Use Relevant Language: Incorporate terminology and phrases that are specific to the field or opportunity. This demonstrates that you have a clear understanding of what is needed and that the candidate possesses those qualities.

Highlighting Unique Qualities and Contributions

Every candidate has unique qualities that set them apart from others. As a recommender, it is your job to identify and highlight these attributes. Here are some tips for showcasing what makes the candidate special:

• Identify Key Strengths: Think about the candidate’s most impressive qualities. Are they particularly innovative? Do they have a knack for problem-solving? Are they exceptionally dedicated? Highlight these strengths in your letter, providing examples that illustrate how these qualities have benefited others.
• Discuss Contributions: If the candidate has made significant contributions to a project, organization, or community, be sure to mention these. For instance, if they initiated a successful fundraising campaign, describe their role and the impact it had.
• Personal Anecdotes: Personal stories can make your letter more engaging and memorable. Share anecdotes that demonstrate the candidate’s character, work ethic, or ability to overcome challenges. These stories can provide a deeper insight into who the candidate is beyond their resume.

Keeping the Letter Concise and Focused

While it is important to provide a thorough recommendation, it is equally crucial to keep the letter concise and focused. A well-structured letter that gets to the point will be more effective than a lengthy, rambling one. Here are some strategies for achieving this:

• Stick to a Clear Structure: Organize your letter into clear sections: an introduction, body paragraphs that detail the candidate’s qualifications, and a conclusion. This structure helps the reader follow your thoughts and makes it easier to digest the information.
• Be Selective with Information: Focus on the most relevant experiences and qualities that pertain to the opportunity. Avoid including every detail about the candidate’s background; instead, choose a few key points that will resonate with the reader.
• Limit Length: Aim for a letter that is one page long, or approximately 300-500 words. This length is typically sufficient to convey your message without overwhelming the reader. If you find yourself writing more than a page, consider whether all the information is necessary.

By following these tips, you can create a strong letter of recommendation that effectively supports the candidate’s application. Remember, your letter can play a pivotal role in their future, so take the time to craft a thoughtful and impactful recommendation.

Frequently Asked Questions

How Long Should a Letter of Recommendation Be?

When it comes to the length of a letter of recommendation, there is no one-size-fits-all answer. However, a well-crafted letter typically ranges from one to two pages. This length allows the writer to provide sufficient detail about the candidate’s qualifications, experiences, and character without overwhelming the reader.

Here are some key points to consider regarding the length:

• Conciseness is Key: Aim for clarity and brevity. A letter that is too long may lose the reader’s interest, while one that is too short may not provide enough information.
• Content Over Length: Focus on the quality of the content rather than the number of pages. A single page filled with relevant, impactful information is often more effective than two pages of filler.
• Specific Requirements: Always check if the institution or organization requesting the letter has specific guidelines regarding length. Some may specify a word count or page limit.

In general, a letter of recommendation should be long enough to cover the candidate’s strengths and experiences in detail, but short enough to maintain the reader’s attention. A good rule of thumb is to aim for 300 to 500 words.

Can I Refuse to Write a Letter of Recommendation?

Yes, you can refuse to write a letter of recommendation. It is important to remember that writing a recommendation is a significant responsibility, and it should be taken seriously. If you feel that you cannot provide a positive or supportive letter, it is better to decline the request. Here are some reasons why you might consider refusing:

• Lack of Knowledge: If you do not know the candidate well enough to provide a meaningful assessment of their skills and character, it is appropriate to decline.
• Concerns About Performance: If you have reservations about the candidate’s abilities or work ethic, it is better to be honest and not write a letter that could mislead the recipient.
• Time Constraints: If you are unable to dedicate the time necessary to write a thoughtful and thorough letter, it is acceptable to say no.

When refusing a request, it is best to do so politely and professionally. You might say something like:

“Thank you for considering me for your letter of recommendation. I appreciate your trust in my opinion. However, I feel that I do not know your work well enough to provide a strong recommendation. I wish you the best in your future endeavors.”

How Do I Handle a Request for a Recommendation if I Have Concerns?

Receiving a request for a letter of recommendation when you have concerns about the candidate can be a delicate situation. Here are some steps to navigate this scenario:

• Assess Your Concerns: Before responding, take time to reflect on your concerns. Are they based on specific incidents, or are they general impressions? Understanding the root of your concerns will help you decide how to proceed.
• Communicate Openly: If you feel comfortable, consider discussing your concerns with the candidate. This conversation can provide them with an opportunity to address any issues and may help you gain a better understanding of their perspective.
• Decide on Your Stance: If you believe that your concerns are significant enough to impact your recommendation, it may be best to decline the request. However, if you feel that the candidate has strengths that outweigh your concerns, you can choose to write the letter while being honest about your reservations.

If you decide to write the letter, consider framing your concerns constructively. For example:

“While [Candidate’s Name] has shown great potential in [specific area], I believe there are areas for improvement, particularly in [specific concern]. I encourage them to focus on these aspects as they pursue their goals.”

This approach allows you to provide a balanced view while still supporting the candidate’s application.

What Should I Do if I Don’t Know the Candidate Well?

It is not uncommon to receive a request for a letter of recommendation from someone you do not know well. In such cases, it is essential to handle the situation thoughtfully. Here are some steps to consider:

• Assess Your Relationship: Reflect on any interactions you have had with the candidate. Have you worked together on projects, or have you only met in passing? Understanding the nature of your relationship will help you determine how to proceed.
• Gather Information: If you decide to write the letter, ask the candidate for more information about their experiences, achievements, and the specific qualities they would like you to highlight. This can include their resume, a list of accomplishments, or even a personal statement about their goals.
• Be Honest: If you feel that you cannot provide a strong recommendation due to your limited knowledge of the candidate, it is perfectly acceptable to decline the request. You might say:

  “I appreciate your request for a letter of recommendation. However, I feel that I do not know you well enough to provide a comprehensive assessment of your skills and qualifications. I wish you the best in your endeavors.”

• Consider Writing a General Letter: If you choose to write the letter, focus on general qualities that are typically valued in the candidate’s field. For example, you might mention their work ethic, enthusiasm, or potential for growth, based on your limited interactions.

While it can be challenging to write a letter of recommendation for someone you do not know well, gathering information and being honest about your limitations can help you navigate the situation effectively.